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The Complete Guide to Writing Effective Email Marketing Content

Explore how email marketing campaigns are cost-effective solutions for your business to boost conversion rates, revenue, and more!

Compelling email subject lines increase the chances of engagement, while advanced email marketing campaigns make it easy to target your preferred audience. Since email marketing campaigns are popular across the globe, we will take a closer look at them and explain everything that you need to know about email marketing. We’ll also talk about why you should use email campaigns and what you can expect from them. Let’s break down the details.

What is Email Marketing?

Just as the name suggests, email marketing is a type of copywriting using advertising processes that allows you to target an audience and increase engagement with your consumers. The idea behind an email marketing strategy is to boost conversions and generate revenue for your respective business.

Here’s an interesting fact related to email marketing. The first marketing email was sent way back in 1978, and it was a massive success. Email subscribers proved to be quite engaging, and the campaign resulted in $13 million in sales!

Thanks to its success, email campaigns have become commonly used throughout the years, and they have expanded rapidly in the past couple of years. Of course, planning and launching these campaigns is not as easy as it may seem.

There are a lot of things you should consider. First of all, you need to know how to write email marketing copy—one that is both short and concise and will intrigue the email subject line.

To add to that, you must launch different campaigns through which you will collect emails from your consumers. That way, you will have a way to reach them. Launching email marketing strategies is pointless if you don’t have emails from your target audience, right?

Why is Writing Compelling Email Content Important?

When writing email marketing content, it is important for the content to be compelling. After all, you need to convince consumers to further engage with you. That is how you optimise conversion rates and, ultimately, increase your revenue.

That’s the reason many marketing specialists take special courses where they learn all the tips for writing compelling and interactive emails.

Here are some statistics that will help you understand the impact of a good email marketing message.

How are Marketing Emails Different from Sales Emails?

A marketing email campaign is sometimes confused with sales email marketing. We are here to tell you that there are quite a few differences between the two.

While marketing emails are sent to already-existing customers, an email from the sales team introduces a service or product to potential customers. Here’s a comprehensive comparison between these two types to help you understand their differences.

VS

Marketing Emails

  • Sent to existing customers

  • Uses colourful fonts and images

  • Need customer permission before sending them

  • More automated emails

  • Boosts customer loyalty

  • Sales Emails

  • Sent to prospective customers

  • Usually feature plain text

  • Don’t require customer permission

  • Personalised emails

  • Increases new customers

  • Why Should You Use Email Marketing in 2022

    One of the biggest questions about email marketing efforts is why you should use this form of advertising when you have other methods that many consider more effective.

    One of those methods is social media marketing. After all, by the end of 2021, more than 4.2 billion people used social media. The number is set to increase to 6 billion by 2027.

    The sheer number of people that are present on these platforms makes them the perfect place to launch your online marketing campaign and reach more people.

    Although that is true, there’s been massive email marketing success as well. Earlier, we mentioned that small and mid-size businesses rely on emails to have engaged subscribers. Not only that, but you will be surprised when you see that the effectiveness of a successful email campaign is far greater than you’d imagine.

    High Open Rates of Welcome Emails

    Here are some numbers to prove that. The open rate of emails is among the best ways to track your results and see whether there’s success with your marketing communications. The average open rate for welcome emails is 82% and personalised emails boost open rates by more than 50%. In terms of ensuring revenue, one of the best ways to convince your customers to go forth with a certain order is with the so-called “abandon cart” emails.

    Customers Like to Engage With You

    If you thought that we’d stop with the statistics and numbers, you’re wrong. Research shows that 49% of customers would like to receive promotional messages via email. Not only that, but they state that they want to receive multiple messages.

    People are open to receiving weekly promo material from their favourite brands. Not only will you inform them of the latest developments, but you will also boost the chance of conversion with these promo marketing emails.

    How to Write Effective Email Marketing Content

    As mentioned earlier, an email marketing message requires a lot of skill and effort. Not only do you need to make the messages pleasant to the eye, but you also need to make sure that they are written in simple language yet provide customers with engaging material. The best marketing emails are the ones that are readable on both desktop and mobile devices and will help you boost conversions.

    1

    Identify and Write for Your Target Market

    The first part of the process is identifying your target audience and market. You need to determine the age, gender, location, and preferences of your customers. That way, you’ll have the chance to send personalised emails, leading to much higher open rates.

    2

    Ensure Your Mail Reflects the Personality of Your Brand

    Each brand has its own identity. The goal is to turn the brand identity into a brand image. The brand identity reflects the business’s personality, and that is exactly what you should go for. By reflecting the personality of your brand in the email, you’ll increase the chances of your clients seeing you the way you want to be seen.

    3

    Make Your Message Scannable

    Let’s just face the facts here. Nowadays, people don’t bother too much to read email messages. In most cases, readers scan the mail and search for certain keyphrases and keywords that will help them understand what the mail is about. So, use bullet points, keywords, images, and other visual elements to capture their attention and ensure your message is seen.

    4

    Make Sure the Email Copy is Aligned with the Subject Line and the Preheader

    Convincing customers to open your emails is difficult, but losing them isn’t. And if the email copy isn’t in line with the subject line copy and the preheader, that’s exactly what will happen. So, always make sure that you don’t trick them with the content of your message.

    11 Key Ingredients for a Good Marketing Email

    The better the email marketing campaign is, the higher the customer loyalty will be. That will result in better conversion and higher revenue. After all, the goal of each business is to increase its revenue and become more profitable.

    Below, we’ve listed the 11 key ingredients for a good marketing email that’ll drive engagement with your email clients, so let’s give them a look.

    Striking Subject Line

    A killer subject line is what turns the lights on your customers. The better the subject line is, the higher the chances of your email client reading the email. Striking subject lines lead to better open rates, and ultimately, a good open rate is a solid indicator of a successful campaign.

    Attention-Grabbing Email Preheaders

    Email preheaders expand on the subject line. They have a similar goal to the subject line. Basically, they expand on the teaser that clients receive with the subject line. Both the subject line and preheaders should have direct language and should be concise. Grab their attention to make sure that you increase the chances of a client opening the email.

    Clearly Defined Goals

    Pick a subject that you want to talk about with your clients. Make sure that you don’t spam them with several subjects. Pick one subject and include a call to action (CTA). Multiple subjects make emails more complicated to read, and they may confuse your readers. This is something that you should avoid, as causing confusion will only decrease your click-through rate.

    Visuals Elements

    Earlier, we mentioned that readers often scan emails and are looking for key points that will help them understand what the email is all about. One of the best ways to capture their attention while scrolling through the message is to use visual elements.

    This includes colourful fonts, statistics, pictures, and infographics. Long bodies of texts usually drive email recipients off. On the flip side, colourful emails increase their curiosity, and that results in higher engagement.

    Call to Action

    Of course, the goal of sending promotional material is to ultimately convince clients to purchase a product or service. It is extremely important to have a call-to-action phrase or button, as without a powerful CTA, the whole content that you wrote earlier means absolutely nothing.

    CTAs should be short and immediately encourage the recipient to take action. Use words that provoke emotion and give your recipients a reason why they should take the specific action. Additionally, turn FOMO (Fear of Missing Out) into an advantage, and let the customers know that they shouldn’t miss this opportunity.

    Focus on the Benefits

    When you write email marketing copies, it is smart to talk about the features of that specific promotion. However, it is much smarter to focus on the benefits that come from the promotion itself. After all, you are selling a story and convincing people why they need certain products or services, not listing the features from the manual.

    Write in the Second Person

    Writing email messages in the second person is key to successful and engaging content. By speaking in the second person, you put the focus on the client rather than yourself. After all, the relevant content concerns the client, and they are more likely to think that the whole story revolves around them.

    Personalization

    Personalization is a key element when you write content, not just related email campaigns. By creating personalised marketing emails, you let the customer know that he’s extremely valuable to you and your business. Not only that, but the customer will sense that you dedicate some of your time specifically to them, and that is what will make them feel important.

    A/B Testing

    A/B testing is the process of sending different campaigns to specific groups of email recipients with the goal of determining which campaign will have the best results. The one that proves to be the most effective is the one that you should use in the future.

    Simple A/B tests include sending several subject lines to see which one will have the best open rates. A/B tests with higher complexity may even include using specific email templates to see which one will have a better conversion rate.

    Create Urgency

    Similar to FOMO, when you are sending promotional material to your email subscribers, you need to create urgency. Make them feel like they should act right now, rather than waiting for a period that suits them.

    When you include urgency in your email’s landing page, you will compel your customers to take action quickly. There are various ways to create urgency with your customers:

    • Set a deadline
    • Include bonus incentives
    • Create scarcity

    When creating urgency, language plays a huge role. That is why you should make sure that your email has the right words, the right visual effects, and most importantly—it features something that people want.

    Incentives are Your Friends

    Incentives are unique rewards given by a business to its customers. They are your friends as they create customer loyalty and prompt customers to make additional purchases. Launching incentives come with different purposes:

    • Increasing brand awareness
    • Motivating purchases
    • Improving retention rates
    • Motivating referrals

    When using incentives, there are a few things that you should remember. First, their guidelines should be simple. You should also remind customers of expiring incentives. After all, an incentive is no good if it’s past its expiration date.

    How to Write Better Subject Lines

    A good subject line can make a lot of difference. Its main goal is to transfer the main message to recipients and motivate them to open the mail and read the overall message.

    We wanted to provide you with a few practical tips that will help you write a great subject line and, thus, have maximum efficiency and effectiveness. Let’s check the tips below.

    Subject Line Mistakes to Avoid

    First of all, each form of online marketing, including email marketing, has things that you should avoid. The case is no different with subject lines. There are several lines that are considered red flags, and you should never use them.

    • Mistake #1: Not optimising subject lines for mobile
    • Mistake #2: Using all caps and shouting in subject lines
    • Mistake #3: Using subject lines with just one word
    • Mistake #4: Flooding subject lines with emojis
    • Mistake #5: Not leveraging urgency, or FOMO

    Subject Line Tips That Work

    Now that you’re familiar with which marketing strategy you should avoid, let’s see which subject lines have a chance to result in sales pitches. Below, we’ve listed a few tips that work and will boost open and conversion rates.

    • Tip #1: Make sure you send personalised subject lines
    • Tip #2: Using short subject lines results in a high open rate
    • Tip #3: Use words that are more likely to trigger an emotion
    • Tip #4: Create urgency for your customers
    • Tip #5: Test several variations of subject lines

    Subject Line Examples

    Of course, there’s no better way to understand subject lines than by using examples. That’s exactly what we are going to do in this section. Below, we’ve listed and explained a few subject lines, and hopefully, they will help you understand this tool a bit better.

    • “Grab a 10% Discount on Your First Purchase—Limited Time Offer”

    In the first example, we’ve got a promotional email in which you speak directly to your customer. This example is a good practice of using both incentives and creating urgency to your advantage.

    First off, we have an incentive in which you are offering a discount code to your customer. Then, by stating that this is a limited-time offer, you are telling them that they should act quickly. This is a great example of boosting FOMO and ensuring that they act now.

    • “Wonder What Makes Our Products So Unique?”

    Next up, we have a subject line that features power words and arouses curiosity. The power word here is “unique”.

    We also spark curiosity by asking a question. Curiosity leads to higher engagement as customers are willing to investigate the matter more. In doing so, the chances of them opening your email are higher.

    • Marketing Failure? — Here’s What You Need to Improve

    As a final example, we have an email that sparks emotion. This particular subject line is considered a “controversial” line, and here’s why. It sparks emotion by letting your customer know that they are not doing something right.

    Logically, this sparks curiosity and motivates readers to open the email and see what it is that damages their ego. However, you should be extremely careful with these lines, as they might have the opposite effect. This is one of the lines that requires testing. Use it among other variations to determine whether your target customers respond well to it.

    Advantages and Disadvantages of Email Marketing

    Of course, each marketing strategy has its own advantages and disadvantages. The case with the email marketing strategy is no different. There are pros and cons to this effort, and let’s explore them all in detail.

    • Cost-effective marketing
    • Easily-measurable results
    • Personalised approach with customers
    • Automation is available
    • Marketing emails may be subject to spam filters
    • You need permission to send emails

    Advantages of Email Marketing

    Most people like to hear the good news first, which is why we start with the advantages of email marketing.

    Gives You More Control

    Email marketing allows you to communicate with your audience, measure the results better, and generate qualified leads for your business. In other words, it gives you far more control over your activities.

    More Personalization Capabilities

    Throughout this article, we noted that personalization leads to higher engagement and conversion. With the right email marketing strategy, you will have more personalised capabilities and that leads to a higher success rate.

    Direct Access to Your Audience

    There aren’t a lot of ways through which you can directly access your audience. Having their emails gives you a clear path to their attention, and your communication with them will be far more effective.

    Measurable

    In most cases, email marketing campaigns are conducted by email service providers, and one of the biggest advantages is that the results are easily measurable. You will have an entire list of valuable data points: open rates, click-through rates, number of customers that received the messages, etc., that you can compare and analyse. The results are easy to measure, and you can draft a conclusion to see whether you’ve had a successful campaign or not.

    Disadvantages of Email Marketing

    No fundamental in life is perfect, and email marketing is no exception to this rule. As stated earlier, there are a few cons related to this type of strategy, so let’s have a look at them.

    Tricky Rules and Regulations to Navigate

    First off, you might be faced with different laws and regulations, especially if your target market is global. Some countries are known for having restrictions related to email marketing, and this is something that requires a lot of research.

    Delivery and Deliverability Issues

    From time to time, your email marketing copy might be delivered to the recipient’s spam folder. This is the worst-case scenario, as it’s almost guaranteed that recipients will not open your email. Additionally, it is a known problem for emails to be sent but not be received by clients.

    E-mail is Permission-Based

    As we stated in the beginning, when it comes to a marketing email, this process is permission-based. You need your client’s approval before you send them promo material. If you don’t receive permission, then your whole strategy goes down the drain.

    Tough Competition

    Email marketing is a cost-effective advertising solution. That can be your downfall because its advantages are the reason so many businesses are using it. So, there is a chance that the competition will be tough.

    Why Automation is Essential for Your Email Marketing Campaigns

    One of the most commonly used solutions for email marketing is automated email. The reason automation has become such a big thing is that it provides businesses with a variety of benefits.

    • Benefit #1: Time-Saving – Thanks to automated emails, you save time while also engaging with your customers. With automation, you are basically sending the same email to numerous customers, but with a few changes that drive personalization.
    • Benefit #2: Easy Targeting – Automation helps you find your target customers; it is a cost-effective practice.
    • Benefit #3: Results Are Easy to Measure – Automated emails provide you with tons of information related to open rates, bounce-back and click-through rates. These results are easy to measure.

    When to Use Automated Email Marketing

    Of course, whether you should use automated email marketing or not depends on what types of emails you are planning to use. Some emails are far more effective when automated. Below is a list of a few occasions when businesses should use automated email marketing, so let’s have a look at them.

    Abandoned Carts

    Sometimes, customers will visit your web page to purchase a product or service, but will change their minds and abandon the order.

    Automated abandoned cart emails are the solution here. When a customer abandons their purchase, you need to act quickly and reach out to them to change their mind. By sending automated abandoned cart emails, orders are likely to increase by 69% more than by sending manual messages.

    Automated Newsletters to Subscribers

    Newsletters feature tonnes of updates on a regular basis. With automated emails, the updates are sent to your clients almost instantly. In doing so, you can spread the word faster and achieve much better efficiency.

    Promotional Emails

    Next up, when you have a certain promotion and you want your customers to act on it quickly, automated emails will be efficient in sending messages and creating FOMO for your customers. That way, they will be prompted to act quickly.

    Welcome Emails

    When new clients subscribe to your newsletter, automated emails will welcome them almost instantly. Plus, sending a personally-written email to every new customer takes a lot of time, which can be diverted to other activities that will help you grow.

    Automatic Replies to Customer Complaints

    When a customer sends a complaint to the support team, they have no idea when you will answer them. An automated reply to a complaint will build trust and assurance with the customer, as they will know that you are instantly looking into the matter.

    The 6 Most Important Email Marketing Metrics—and What They Really Mean

    The results from email marketing are easily measured and will provide you with tonnes of details. But which metrics are exactly included in the results? That is what we are going to talk about next.

    The 6 most valuable metrics are open rate, click rate, bounce rate, unsubscribe rate, response rate, and audience growth rate.

    Open Rate

    First off, we have one, arguably the most important metric in the email marketing campaign. The open rate signifies the percentage of clients that have received and opened your email.

    Click Rate

    Next up, we have the click rate. This metric represents the number of unique clients that have clicked on a link featured in your email. The click rate is a good indicator of how click-worthy your subject lines are.

    Bounce Rate

    The third metric is the bounce rate. The bounce rate is the percentage of emails that do not reach the recipient; thus, they are “bounced” back to you, the sender. You also receive a notification of the bounced status.

    Unsubscribe Rate

    Just as the name itself suggests, the unsubscribe rate represents the percentage of customers that opt out of your emails. According to research, if your unsubscribe rate is below 0.5%, you are doing a good job. An unsubscribe rate of below 0.2% is a massive success.

    Response Rate

    The response rate represents the percentage of recipients that respond to your emails. When it comes to having a good response rate, there are plenty of factors that influence the percentage, but a general rule states that if your rate is 8–10%, then you are in the green.

    Audience Growth Rate

    Finally, we have the audience growth rate, which is measured over a certain period of time. You take the number of new subscribers that you have within a certain timeframe and compare it to the period before.

    Interesting Email Marketing Statistics

    Before we close things off, we decided that it would be interesting to add a few captivating statistics related to emails. These statistics will help you understand how effective this solution is and why it is so commonly used these days.

    Email Marketing Laws and Regulations

    One of the toughest challenges that email marketing campaigns face is laws and regulations. Not every country has the same rules when it comes to these campaigns, and that is a matter that you should pay extra attention to.

    For example, the CAN-SPAM Act in the United States shows that commercial electronic messages are prohibited unless they comply with several regulations. Some of them include a 10-day cancellation option, a label that indicates adult content, an accurate header, etc.

    In the EU, the ePrivacy Directive prohibits email marketing campaigns unless each message complies with the following rules:

    • The consent from the recipient to receive emails
    • The option to unsubscribe is featured in every email
    • The clear ID information of the sender in each email

    FAQ

    For a certain email to be located in the spam folder, it needs to be sent from a suspicious email and have complaints before. When it comes to email marketing campaigns, customers opt-in to receive promotional messages from your business. Hence, these emails are not considered spam messages.

    There are a couple of steps that you need to take before launching a campaign for your newsletter subscribers. First, you need to find your target audience and market. Make sure that the messages reflect your identity and that they are packed with visual elements. It is smart to consider using email marketing providers, as they can help you reach more customers and will aid you in measuring your results.

    49% of email clients prefer receiving promotional material each week. If you personalise the material itself, there’s a higher chance that the customer will engage with you. In doing so, you increase both conversion and revenue.

    When it comes to using apps for greater campaign performance, it all comes down to preferences. There are tonnes of features that you should check out. Price, pros and cons, which markets the providers operate in, etc.

    One of the biggest advantages of email campaigns is the fact that they are rather cheap. Not only that, but the results are easy to measure, and research states that clients actually prefer receiving emails about the latest updates related to your business.

    Yes, a dedicated email writing expert knows the tricks and trades and plays a huge role in driving conversions. They are aware of the email tools that should be used to increase the success of your campaign, and you can rely on them to execute your marketing strategy in the best way.